Privacy Policy
1. INTRODUCTION
ConfX Global / Intelignis LLC ("we", "us", or "our") respects the privacy of our users and event attendees. This Privacy Policy outlines the types of personal data we collect, how we use it, with whom we share it, and the legal rights you hold regarding your information when you visit
www.confx-conversationalai.com and register for the Conversational AI Innovation Summit (CAIS) series.
2. INFORMATION WE COLLECT
We collect personal information that you voluntarily provide to us when you register on the website, express an interest in obtaining information about us or our events, or otherwise contact us.
Personal and Professional Data: This includes your full name, corporate email address, phone number, job title, company name, industry, dietary requirements (for live events), and LinkedIn profile URL.
Payment Data: We collect data necessary to process your payment if you make purchases, such as your payment instrument number and the security code associated with your payment instrument. All payment data is stored and processed by our third-party payment gateways; we do not retain complete credit card numbers on our servers.
Automatically Collected Data: We automatically collect certain information when you visit, use, or navigate the website. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, and geographical location.
3. HOW WE USE YOUR INFORMATION
We process your personal information for a variety of business purposes, primarily relying on the legal bases of fulfilling our contract with you, our legitimate business interests, and your consent. These purposes include:
Facilitating account creation, event registration, and ticketing logistics.
Sending administrative information, such as event updates, agenda changes, and policy modifications.
Providing customer support and responding to inquiries.
Enabling user-to-user communications and networking via official event applications.
Sending marketing and promotional communications regarding future events, industry reports, or sponsor materials, which you may opt out of at any time.
Analyzing website usage trends to improve our platforms, marketing efforts, and overall attendee experience.
4. HOW WE SHARE YOUR INFORMATION
We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.
Third-Party Service Providers: We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., payment processing, email delivery, event app hosting).
Event Sponsors and Exhibitors: As a B2B conference, networking is a core component. If you explicitly permit a sponsor to scan your attendee badge at a live event, or if you register for a specific sponsor-led session, your professional contact information (name, title, company, email) will be shared with that respective sponsor in accordance with standard industry practices.
Legal Compliance: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.
5. COOKIES AND TRACKING TECHNOLOGIES
We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the website may become inaccessible or not function properly.
6. DATA RETENTION AND SECURITY
We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure.
7. REGIONAL PRIVACY RIGHTS
We are committed to full compliance with global data protection regulations applicable to our operating regions and event locations.
United States: In accordance with applicable state privacy laws, residents may request access to the specific pieces of personal information we have collected, request deletion of that information, and opt out of the sale of personal information (noting that we do not sell personal data to data brokers).
Malaysia: In compliance with the Personal Data Protection Act 2010 (PDPA), attendees from or attending the event in Malaysia have the right to access their personal data, request corrections to inaccurate data, and withdraw consent for further processing or promotional communications.
Singapore: In compliance with the Personal Data Protection Act 2012 (PDPA), we ensure all personal data collected for CAIS Singapore is done so with explicit consent. Attendees maintain the right to access their personal data records, request amendments, and withdraw consent at any time.
To exercise any of these rights, please contact us using the information provided below. We will respond to your request within the legally required timeframes.
8. INTERNATIONAL DATA TRANSFERS
Our corporate operations span international borders. By using our website and registering for our events, you acknowledge that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information across varying international jurisdictions.
9. CONTACT US
If you have questions or comments about this Privacy Policy or our Terms and Conditions, you may email us at info@confxglobal.com.
US Headquarters: Intelignis LLC, 30 N Gould St Ste N, Sheridan, WY 82801, United States.